Privacy Policy
Our dedication to your privacy is unwavering, ensuring that all individual data is managed with extreme precision. The following statement details our protocols for gathering, utilizing, and shielding information within our manual job submission platform. We may update this Privacy Policy from time to time. We will notify you of any material changes by posting a notice on our website. Your continued use of our service after such changes constitutes your acceptance of the revised policy.
Collected Information
Our team gathers essential data to facilitate our offerings, such as identity, contact details, and professional history. These details allow us to identify suitable roles and oversee your career progress through the FreeFlow Job portal.
Data Usage Overview
Your details enable us to scout and submit candidates for vacancies. Professional reviewers evaluate your background and goals to guarantee that submissions reach appropriate hiring managers. Additionally, this data supports status notifications and the delivery of career development materials.
Confidentiality Protocols
We leverage high-level security frameworks to keep your records safe. Our operational staff maintains absolute discretion regarding your files. We never trade client data for commercial gain. Information sharing with third-party associates occurs exclusively with your approval and under rigorous non-disclosure terms.
Google Sign-In
Users may choose Google sign-in to create or access their FreeFlow Job account. We receive basic identity information, such as their name, email address and Google account identifier, to create and authenticate their account.
Google sign-in does not grant FreeFlow Job access to Gmail messages or permission to read, send, modify or delete emails.
FreeFlow Job’s use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including applicable Limited Use requirements.
Email Forwarding and Forwarded Application Messages
FreeFlow Job offers email forwarding for a user’s job-search email account. When a user enables this feature, FreeFlow Job provides a unique forwarding address displayed in the Application inbox section of their portal. The user adds that address through their own email settings and controls whether forwarding is enabled.
FreeFlow Job does not request or store the password or login credentials for the user’s external email account. Email forwarding does not grant FreeFlow Job direct access to the user’s mailbox, existing messages, sent mail, drafts, contacts, password, or account settings.
After forwarding is enabled, the user’s email provider sends copies of incoming messages according to the user’s forwarding settings and filters. Users control what happens to the original messages through their email provider’s settings. We recommend retaining a copy and using a dedicated job-search email account, because messages unrelated to job applications may also be forwarded.
Forwarded messages may include employer registration messages, confirmation links, one-time codes, application confirmations and updates, recruiter communications, interview invitations, message bodies, and attachments needed to provide the job-application service.
FreeFlow Job stores the routing and security information necessary to receive, protect, classify, and assign forwarded messages. This may include the forwarding source, sender, recipient, subject, received time, message classification, attachment indicators, security records, and encrypted verification links or codes. Full message content and attachments may be processed by our contracted email-processing provider. Message content is retrieved when the user, their assigned Application Specialist, or an authorized FreeFlow Job admin opens a message in the portal.
Staff access to forwarded messages is limited to the user’s assigned Application Specialist and authorized FreeFlow Job admins. Authorized FreeFlow Job systems also process messages to provide, manage, and secure the job-application service. Opening forwarded messages in the portal is logged. Forwarded-message data is not sold, used for advertising, used to determine creditworthiness, or used to train general-purpose artificial-intelligence or machine-learning models.
Users may disable access to forwarded messages through the Application inbox section of their portal. This blocks specialist and admin access through the portal but does not change the user’s email-provider settings. To stop future messages from being forwarded, users must also disable forwarding and any applicable forwarding filters through their email provider and save those changes.
Disabling forwarding or portal access does not automatically delete messages already received by FreeFlow Job. Users may contact contact@freeflowjob.com with questions or deletion requests relating to forwarded messages.
Last updated: September 30, 2026